The Skills/Levels feature in the Staff Portal allows your staff to track the skills/levels of the students enrolled in their classes without needing access to your Jackrabbit database to do so.
Staff can access their portal when launched from within Jackrabbit, but they can also launch the Staff Portal remotely in a secure, mobile-friendly environment on a smart device such as an iPad or iPhone via a web address (URL). The choice is yours! See Launch the Staff Portal for further details.
In order to use Skills/Levels in the Staff Portal skills/levels must first be assigned to classes in a Class Record or assigned to students in the Student Record. See Students: Skills/Levels for more information.
With the Skills/Levels feature in the Staff Portal your staff can:
- Update skills/levels progress
- Email student skills/levels progress to the parent
- Enter notes for each student
- Manage skills/levels videos
Once logged into the Staff Portal (Launch the Staff Portal), the Manage Classes tab is where skill progress tracking starts.
Manage Classes Screens
Manage Classes - Main Screen
The classes that are available to your staff when they are logged into the Staff Portal are determined by the settings in the Manage Classes Tab section of the Portal Settings tab in their individual Staff record. For an explanation of these settings, refer to Skills/Levels Settings: Staff Settings.
Several Class Filters are available, allowing staff to drill down to specific classes, including Date, Time, Cat1, Session, Room, and Attendance Status (Completed or Not Completed). Use the arrow to display these options. If the What classes should this staff person see? is set to Their Classes with option to Show All of Today's Classes (Staff record > Portal Settings tab), a Show All of Today's Classes checkbox will display.
Additional class information is available by clicking the arrow next to the class name.
Manage Classes - Skills/Levels Progress Screen
Click the Skills/Levels button on the main Manage Classes screen to move to the Skills/Levels Progress screen showing a list of enrolled students and their current skills/levels status.
From the Skills/Levels Progress screen, there are 3 ways that a staff member can update skills/levels.
Update Individual Student Skills
Click the pencil icon under the student's name to update all class skills/levels (and subskills) for only that student.
Update Class Skills - All Students
Click the skill/level to update only that skill/level (and subskills) for all students.
Update Single Student Skill
Click a skill/level status icon for a particular student to update only that skill/level for that student.
Use the Notesicon to add a note, a Videoicon to watch an uploaded video, or add a video in the Information section.
Manage Classes - Skills/Levels Information Screen
Skills/levels videos can be added to your main skills/levels (and subskills) from this page.
You select which skills to display in the Staff Portal: Display skills assigned to classes or Display skills assigned to students. For more details refer to Settings for Staff Portal Skills/Levels.
Updating the Skills/Levels in the Staff Portal is simple and a great way to keep parents informed of their student's performance and when they attained certain skills. Follow these steps to make the updates in the Staff Portal, and email parents with the updated information.
Log into the Staff Portal that has been launched through your database or remotely. See Launch the Staff Portal.
Navigate to the Manage Classes tab to view your classes. As a default, the current day's classes are displayed. Use the Class Filters to display different classes as needed.
Click Skills/Levels next to the class that you are working with to open the Skills/Levels Progress screen.
Click the pencil icon, the skill/level name, or a skill/level status icon to make any updates. Add notes as needed with the page icon; these notes copy to the Student record on the Skills/Levels tab and can be viewed in the Parent Portal on the My Student tab.
If the staff person is enabled to send emails in the Staff Portal and your Staff Portal Settings are set to Staff option to send email, click Yes or No to email the student's skill progress to the parent. If you are set to Automatically send email, an email is generated and automatically sent for each skill/level update with the exception of updates to the status Tested. When a student's skill/level is updated to Tested, no progress emails are automatically sent.
A history of these emails will be kept in the Family record > Misc tab > View Sent Emails.
Sample email sent:
When a parent replies to a skills/levels progress email, it is sent to your organization email address as designated in Organization Defaults under the Gear (icon) > Settings > General.
View Skill/Level Progress in Your Database
Skill/Level progress that is entered by your staff in the Staff Portal can be seen inside Jackrabbit in both the Class and Student records on the Skills/Levels tab.
Class Record View
Student Record View
For more information on working with Skills/Levels, see Students: Skills/Levels.
When you have worked through all of the articles outlined in the lesson, select the Take the Quiz button to be taken to the Lesson #4 Quiz where you can test your understanding of the concepts in this lesson. You will be asked to enter an email address for quiz results to be sent. The quiz includes Review questions.
Quiz #4 - Staff Portal - Update Skills/Levels
|Number of Questions||Total Possible Points||Points Needed for an "A"||Points Needed for a "B"||Points Needed|
for a "C"