The Time Clock - An Overview

Jackrabbit's Time Clock feature is designed to assist your organization in managing employee hours and preparing for payroll processing. It consists of these two elements:

Record Time

Staff enter and track their hours worked in the Time Clock through the Staff Portal.


Administer Staff Hours

A Jackrabbit User manages your Time Clock information including: resolving incomplete time entries, approving time, closing pay periods, exporting to payroll, and reporting.

Jackrabbit's Clock does not: calculate overtime wages with a multiplier (time and a half, double time, etc.), calculate any withholding, deductions or payroll taxes, or process payroll.

To enable the Time Clock feature go to Staff Portal > Settings > Portal Settings. In the Features section check the box next to Time Clock and Save Changes. The remote access setting is covered in more detail in the Time Clock Settings section.

The Time Clock offers the following:

  • Departments that act as “buckets” for staff hours.
  • Multiple methods of time entry.
  • Location and Department per time entry.
  • Hour Type (regular, overtime, holiday, sick, vacation, PTO).
  • Staff Pay Rates.
  • Time entry approval, at either individual or department level.
  • Optional “Time Buffer” that adds to scheduled class hours to identify overages between actual hours and scheduled class hours.
  • Export total hour information to QuickBooks or Express Payroll.
  • Estimate of Gross Wages.

Setting the right Time Clock Administrator permissions for your Users is very important!
Click this link to review the Time Clock Administrator - Required User Permissions.