User Permissions and Access Restrictions allow you to safeguard your data by controlling what a Jackrabbit User can see, and what they can do, in your database.
- Assign permissions to Jackrabbit User IDs based on job function
- Limit a User ID's access so they see only the data related to specific Category1s
- Grant access to your database by Location (if you have multiple Locations in your database)
A facility offers two programs, Gymnastics and Cheer. Each of these programs operates separately but they share the database because they share the facility and have many families enrolled in both programs. If a Category 1 value has been added for each program, access to the database can be granted separately for the Gymnastics staff and the Cheer staff. Staff would then have access to only the data related to their program.
User Permissions and Access Restrictions are managed from within each individual User ID profile found under the Gear (icon) > Settings > Users & Permissions > Click the link to open a User ID > User Permissions (left menu).
When you add a new Jackrabbit User ID, not all User Permissions are granted (check boxes selected). This allows you to control who can perform sensitive tasks, or see certain areas of your database.
User Permissions are grouped into categories based on the areas of the database they affect. Search fields help you to locate permissions related to the task of the User you are creating/editing.
Check out Protect Your Account - Guidelines for User Permissions for a deeper dive into permissions including the identification of permissions related to financial information, the permissions that control areas of caution (sensitive information), and the permissions that should be granted with extreme caution (delete records).
You are creating a new User ID for Dianne Harris. She will be responsible for email correspondence for your organization.
To find all permissions related to emailing in Jackrabbit, enter the keyword "email" in the Description search field. Select the check boxes for the tasks you want this User ID to have permission to do and Save Changes.
If your database has multiple Locations, the System Administrator can limit which Family, Student, and Class information a User can access based on Location. Note: Staff information is not limited by Location.
The Location "ALL LOCATIONS" overrides any other values.
User Access-Category 1
From this area, the System Administrator can select which class categories the User can access. This is often used if a User is only allowed to enroll students in specific types of classes.
Select the appropriate settings and Save Changes.