Class Fields Explained

Class Name

Name of the class (See Tips & Examples). 

Status 

The status of a class can affect whether it is displayed in Class Listings Tables or in the Parent Portal. Learn more about Class Status.

Location

Locations are a setting in your database (Gear icon > Settings > General > Locations - left menu) that can be used to separate business activities as well as set access permissions for different Jackrabbit Users. Learn more about Locations in Jackrabbit.

*Room
            

Rooms (or studios, pools, etc.) can be used to filter your classes (e.g., find all classes in Studio A). View your class calendar by room (helpful when creating your class schedule). Create room values from the Gear (icon) > Settings > General > Drop-down Lists (left menu). See Drop-down Lists for more details.        

*Session 

Sessions group classes held within a specified time frame. This is important for comparative analysis reporting. A session can cover an entire year or specific parts of a year (i.e., Winter season). Learn more about Class Sessions.

Class Start/End /Registration Start Dates 

When does the class start and finish? What is the date that registration for this class opens? If a start is not entered, Jackrabbit will not display the class on any of your calendars or schedules.  Tip: Set the End Date of a perpetual class well into the future so that the class will continue to show up on Jackrabbit calendars and schedules.  The registration start date controls when students can be enrolled in the class and prevents enrollment from starting until you are ready.

Days 

Check the box(es) for the days the class meets. This allows you to sort and filter by the day of the week a class meets. With the days the class meets selected, the classes will also show on calendars or schedules.

Start/End Times & Duration 

What time does the class start and finish? 

If you selected Yes for the Calculate Class Duration setting (Class Settings - Organization Defaults), the Duration field will be automatically calculated based on the class Start and End times, however, it can be edited on the Class Summary tab if needed.

If you post your tuition by total hours, the Duration field is used to calculate the tuition fees; a Fee Schedule outlines the tuition fee for each duration of time in classes.

Has a Registration Fee?

When Has a Registration Fee? is selected (the default), a registration fee will be posted to the family's account when they register online if you have opted to Post Registration Fee(s) in your Online Registration Settings. If Post Registration Fee(s) is set to No, no registration fees will post, even if Has a Registration Fee? is selected at the class level.

Clear the check box for classes that you do not charge a registration fee for, e.g., your summer classes.  New students enrolling in those classes during Online Registration, or being enrolled using the Quick Registration Form, will not be charged a registration fee. 

Post Annual Fees provides the option to omit classes with no registration fee (i.e., check box cleared). 



  • The flexibility of the filters in All Classes allows you to show only those classes that have a registration fee, or those that do not have a registration fee or both!
  • Update several classes at one time to exclude them from posting registration fees using All Classes > Mass Edit option.
Tuition Fee

The Tuition Fee is the amount charged to enrolled students each billing cycle when you post your tuition by class fee. Example: An organization that bills monthly would enter what one student would pay to attend the class each month.

Per Day

See Add Per Day / Multiple Meeting Classes if your class fees are based on how many times a student attends the class during the week.

Exclude from requiring payment during Parent Portal enrollment

If your organization is set to require payment in the Parent Portal when parents enroll students in classes and events, this option will be available. 

Select the check box to exclude payment processing for this specific class during Parent Portal enrollment. The parent will see messaging in the Cart to indicate that while the fee posted, the payment will be required at a later date.

Tuition Billing Method

The Tuition Billing Method tells Jackrabbit whether you bill (post tuition) based on a class tuition fee or if you bill by total hours of class instruction. See Billing Methods for more information.

Exclude from Multi-Class DiscountA class with Exclude from Multi-Class Discount checked is not included in the total number of classes a student is enrolled in when a multi-class discount is calculated. This setting only applies to classes that have a Tuition Billing Method of By Class Fee.
Exclude from Total Hours Count When Exclude from Total Hours Count is selected ( = Yes), the Duration of the class is not included in the total hours a student (or family) is enrolled in when the Tuition Fee is calculated using your Fee Schedule. This setting only applies to classes that have a Tuition Billing Method of By Total Hours.
Tuition Billing CycleTuition Billing Cycles tell Jackrabbit how often families are billed for tuition for each class and what day/date the Billing Cycle starts.
Tuition Discount RuleTuition Discount Rules define multi-class and multi-student discounts (or a combination of both!) for classes that are billed By Class Fee. Once a rule is assigned to a class, the class will use that rule's discounts when posting your tuition fees, based on your Tuition Fee Settings.
Prorate TuitionSelect this check box to prorate the tuition fees for things like students who enroll after a Billing Cycle has started, students with a drop scheduled before the end of a Billing Cycle, classes that fall on a day your facility is closed, and classes that meet more than the standard number of times per month (By Class Fee Billing Method only).
Gender 

Is the class specific to one gender or open to all? A gender filter can be turned on for Online Registrations from the Gear (icon) > Settings > Online Registration > Settings (left menu) > Class Search Settings (section) and scroll down to Class Search/Filter Settings.
Edit your drop-down lists for gender to include more inclusive options in addition to male and female from the Gear (icon) > Settings > General > Drop-down Lists (left menu) > Students > Gender

Min Age / Max Age 

Minimum and maximum age requirements for the class, including years and months. The min/max age can be used to set age restrictions for classes when enrolling. 

Cutoff Date 

If a cutoff date is entered (optional), the student's age on the cutoff date is used to determine if the student meets the class age requirements. 

*Category 1, 2, and 3 

Jackrabbit uses Categories to organize your database. Category 1 is the most important one because it organizes your revenue and enrollment. Categories 2 & 3 are subcategories and provide levels or sections. Learn more about Class Categories.

Enrollment
Max Size / Max Wait

The maximum number of students allowed in the class or on a waitlist.

Class Description

A short description of the class. Class Description is seen by both staff and customers. Do not use special characters (%, &, *, !, ©, ™, etc.)            

Display on Website

This setting controls whether the class will be included in any Class Listings Tables that you are displaying on your website. The use of Class Listings Tables on your website is optional.

Note: If Display on Website is set to Yes and Allow Web Registration is set to No, the class will be included in your Class Listings Tables without a link to register.

Allow Online Registration

This setting controls whether the class will be available for families to choose when they are using the Online Registration Form or registering (enrolling) from your Class Listings Tables. The class is still subject to other rules such as available openings, waitlist, age, and gender, based on your Online Registration settings.

When set to Yes, the class will show in your Online Registration Form (under the 'Select Class' button) and also contain a Register (enroll) link in any Class Listings Tables, if openings are available.

If this is set to No, the class will be hidden from the list of classes inside the Web Registration Form and if you use Class Listings Tables on your website, the link to register (enroll) will not be available for this class.

Allow Portal Enrollment 

When set to Yes, the class will be available for families to choose when they are enrolling students in the Parent Portal.

 Allow Trial Enrollment    

If set to Yes, a Trial checkbox is added to your online registration form, so a student can register as a trial. Learn more about Trial Enrollment.        

Class ID 

This field may be pre-filled if your data was imported from another program or system. If not, this should be left blank. 

Virtual Class / Video Link URL

Use this field to add the URL for a virtual class you have created for your students to attend, or to add the link to a video you have uploaded to a video sharing site. This resource will be accessible from the Parent Portal, in the Class Card.

The complete URL (fully qualified URL) must be entered, e.g., https://www.jackrabbitclass.com vs www.jackrabbitclass.com.

If you have multiple resources you want to share for one class, you can add all of your information into a Google doc and share that link for a one-stop-shop!

Other options: 

  • Create a folder in Google Drive, or Dropbox, with all of your resources in one place and share that link.
  • Add a password protected page on your website, add your files and links there, and enter that URL in the Class record.

 Learn more about how to add access to online training in the Parent Portal.

Virtual Class / Video Link Text

Enter the text you want to appear for the link, e.g. Watch this video tutorial. Maximum characters allowed is 50. If this field is left empty, the URL itself will display in the portal.

 

* The drop-down lists for the class fields marked with an asterisk are all customizable. Use the Gear (icon) > Settings > General > Drop-down Lists (left menu) to customize these drop-downs.